Professional Email · View all words

about or concerning something

“I am writing regarding your recent application.”

to include a file with a message

“Please attach your resume to the email.”

an answer or reply

“Thank you for your quick response.”

to be grateful for something

“I appreciate your help with this issue.”

in an honest and polite way

“Sincerely is a common formal email closing.”

a request for information

“Thank you for your inquiry about the course.”

to send a message to another person

“Could you forward the file to the team?”

polite and respectful

“A courteous email creates a professional tone.”

the title of an email message

“Make sure the subject line clearly states what the meeting is about.”

the person who receives a message

“Make sure the recipient's name is spelled correctly before you send the email.”

the person who sends a message

“The sender of the email didn't include a subject line.”

a file sent with an email

“I sent the document as an attachment to the email.”

contact details placed at the end of an email

“My email signature includes my phone number and office address.”

the opening words of a message

“He started the email with a friendly greeting to the whole team.”

the final words of a message

“She ended the email with a friendly closing before signing her name.”

a polite act of asking for something

“I made a request to extend the deadline by one week.”

an answer to a message

“I got a reply to my email within an hour.”

a message showing that something is agreed or true

“I received a confirmation that my order was shipped.”

a message giving information or warning

“I got a notification that the package arrived at the door.”

the latest time for completing something

“The deadline for the project is next Friday.”

the times when someone is free

“Please let me know your availability for the meeting.”

extra explanation that makes something clear

“I asked for clarification about the project deadline.”

a statement saying sorry

“I sent an apology to my friend for missing her birthday party.”

a request for someone to attend something

“She received an invitation to the company holiday party.”

a message that helps someone remember

“I sent him a reminder about the deadline tomorrow.”

an unfinished version of a message

“I saved the draft so I could finish the email later.”

a group of related email messages

“I found the answer in the email thread from last month.”

a person included in an email for information

“I added my manager as a copy on the email so she'd know about the changes.”

to send a message electronically

“I'll email you the document by the end of today.”

to state that something is true or arranged

“Can you confirm that the meeting is still scheduled for Friday?”

to officially inform someone

“They will notify us as soon as the decision is made.”

to arrange a time for something

“Let's schedule the project review for next Thursday morning.”

to arrange a different time

“We need to reschedule the meeting because the director is unavailable.”

to make something easier to understand

“Let me clarify what I meant in my previous message.”

to say sorry

“I want to apologize for the delay in replying to your email.”

suitable for official or professional situations

“She wore a formal suit for the meeting with the board.”

short and clear

“His summary was concise and covered all the key points.”

done quickly and without delay

“We appreciate your prompt response to our request.”

suitable for work communication

“Keep your tone professional when writing to clients.”

showing politeness and consideration

“She always keeps her emails respectful, even when she disagrees with someone.”

easy to understand

“Her instructions were clear and easy to follow.”

needing quick attention

“This is an urgent matter that needs your attention today.”

included as a file

“Please find the report attached to this email.”

free to meet or respond

“I'm available to talk anytime after three o'clock this afternoon.”

not free or not able to respond

“He's unavailable until next Monday because he's traveling for work.”

feeling thankful

“I'm grateful for your help with the project.”

suitable for the situation

“A handshake is appropriate when greeting a business client.”